Creating a customer ledger is essential for tracking sales, payments received, and outstanding balances owed by your customers. In accounting software like Tally.ERP 9, a customer ledger is typically created under the 'Sundry Debtors' group.
Below is a guide on how to create a customer ledger in Tally.ERP 9, based on the standard process.
Steps to Create a Customer Ledger in Tally.ERP 9
Follow these steps within the Tally.ERP 9 software interface to set up a ledger for your customer:
- Navigate to Ledger Creation: Start from the main screen of Tally.ERP 9. Go to Gateway of Tally > Accounts Info. > Ledgers > Create. This path takes you to the ledger creation screen where you can define the details for your new customer account.
- Enter Customer Name: In the 'Name' field, type the full name of the customer. Ensure the name is accurate and easy to identify.
- Select Group (Sundry Debtors): This is a crucial step. From the List of Groups displayed, select Sundry Debtors. Assigning the customer ledger to the Sundry Debtors group is vital as it correctly classifies them as entities who owe money to your business.
- Enable Bill-by-Bill Tracking: Set the option Maintain balances bill-by-bill to Yes. Enabling this feature is highly recommended as it allows you to track outstanding amounts against specific invoices or bills. This makes payment reconciliation and tracking overdue payments much more efficient.
- Define Default Credit Period (Optional but Recommended): Enter the Default Credit Period in days, if applicable. This is the standard number of days you typically allow this specific customer to pay their bills.
- Enable Credit Days Check (Optional): Set Check for credit days during voucher entry to Yes, if required. If set to Yes, Tally.ERP 9 will provide alerts when you are entering sales vouchers for this customer if their default credit period has been exceeded for previous transactions.
- Enter Mailing Details: Fill in the customer's complete Mailing Details. This includes their address, contact person, phone number, email address, etc. Accurate mailing details are important for sending invoices, reminders, and other communications.
- Provide Tax Registration Details (Optional): Depending on your business and the customer's location, you may also need to enter tax registration details such as GSTIN/UIN.
- Accept and Save: Once all the necessary information is entered, Accept the screen to save the ledger.
Key Settings at a Glance
Here's a summary of the important settings when creating a customer ledger in Tally.ERP 9:
| Field | Setting/Selection | Purpose |
|---|---|---|
| Name | [Customer Name] |
Unique identifier for the customer. |
| Under | Sundry Debtors |
Classifies the ledger as an account receivable. |
| Maintain balances bill-by-bill | Yes |
Enables tracking payments against specific bills. |
| Default Credit Period | [Number of days] |
Sets the standard payment term. |
| Check for credit days during entry | Yes/No |
Provides alerts for overdue credit periods. |
| Mailing Details | [Address, Contact Info] |
Essential for communication and billing. |
By following these steps, you successfully create a customer ledger (Sundry Debtor) in Tally.ERP 9, enabling accurate sales and receivables management.
