PrintBoss streamlines the check printing process by acting as an intelligent intermediary between your accounting software and your printer. It automates the crucial step of adding correct company and bank details to checks, allowing businesses to print on blank check stock.
The Core Functionality
At its heart, PrintBoss integrates seamlessly with your existing accounting software, such as QuickBooks or Sage. When you initiate a check print command from your accounting system, PrintBoss intercepts this request and performs a key "magic" function:
- Intelligent Data Recognition: PrintBoss automatically identifies the specific company name and the associated bank account for each individual check being processed. This is critical for businesses managing multiple entities or bank accounts.
- Dynamic Information Placement: Once the correct company and bank details are determined, PrintBoss dynamically places this information onto the check. This includes bank names, addresses, routing numbers, account numbers, and even company logos, all formatted correctly.
- Blank Check Stock Utilization: The primary benefit of this system is that it eliminates the need for pre-printed check stock. All checks can be printed onto generic, blank check paper, significantly reducing inventory costs and the risk associated with storing sensitive, pre-printed checks.
A Step-by-Step Process
Here's a simplified breakdown of how PrintBoss operates:
- Initiate Printing from Accounting Software: You prepare your checks within your standard accounting program (e.g., QuickBooks, Sage, Dynamics) and select PrintBoss as your printer.
- PrintBoss Interception: Instead of sending the print job directly to a physical printer, PrintBoss captures the data stream.
- Smart Data Extraction: PrintBoss analyzes the incoming check data to discern which company and bank account the check belongs to.
- Automatic Formatting: Based on the extracted information, PrintBoss applies the correct company branding and bank details (including MICR line information) to the check layout.
- Secure Printing: The fully populated and formatted check is then sent to your printer, appearing as if it were printed on expensive, pre-printed stock, but on much more cost-effective blank paper.
Practical Benefits
Utilizing PrintBoss offers several practical advantages for businesses:
- Cost Savings: Significant reduction in expenses related to purchasing and storing pre-printed check stock.
- Enhanced Security: Blank check stock is less appealing to thieves than pre-printed checks containing sensitive bank information, reducing potential fraud risks.
- Increased Efficiency: Streamlines the check printing workflow, especially for companies managing multiple entities or bank accounts, as there's no need to switch between different pre-printed check pads.
- Flexibility: Easily adjust bank details or company information without needing to order new check stock.
By intelligently managing the check data and applying it to blank stock, PrintBoss transforms a common accounting task into a more efficient, secure, and cost-effective process.
