You can easily create a calendar event or appointment in Outlook directly from an email, transforming an important message into a scheduled reminder or task. This method helps you keep track of commitments and information contained within your emails by integrating them into your calendar.
Turning an Email into a Calendar Appointment
To convert an existing email into an Outlook calendar event, follow these straightforward steps:
- Locate the Desired Email: Open your Outlook application and navigate to your inbox or the folder containing the email you wish to convert into a calendar event. Click on the email to select it.
- Drag to Calendar: Look for the Calendar icon typically located on the left-hand taskbar or navigation pane in your Outlook window. Click and drag the selected email directly onto this Calendar icon.
- Configure Appointment Details: A new appointment dialogue box will automatically appear. The subject line of the email will usually pre-populate the subject of the appointment, and the email's content will often be included in the appointment's body.
- Adjust Date and Time: Set the specific date and start/end times for your event.
- Add Location: If applicable, input the meeting or event location.
- Invite Attendees: You can add attendees from your contacts if this is a meeting.
- Set Reminders: Configure a reminder alert for the event.
- Categorize: Assign categories for better organization.
- Set Recurrence: If it's a recurring event, set the recurrence pattern.
- Save the Appointment: Once you have customized all the settings to your preference, click the Save & Close button. This will add the appointment to your Outlook calendar, linking it to the original email's content.
This process ensures that important information from an email, such as meeting details, deadlines, or actionable items, is seamlessly integrated into your schedule, making it easier to manage your time and commitments directly within Outlook.
