Step-by-Step Guide to Importing a PST File

How do I Import an Outlook data file?

Importing an Outlook Data File (.pst) is a straightforward process using the built-in Import and Export Wizard in Outlook. This allows you to easily restore or transfer your emails, contacts, calendar items, and other saved Outlook data.

To bring your information from a .pst file into your current Outlook profile, follow these steps:

1. Select the File tab. Navigate to the primary menu located in the upper-left corner of the Outlook application window.
2. In the Open category, select Import. This action initiates the Import and Export Wizard, the tool used for transferring data into Outlook.
3. In the Import and Export Wizard, select Import from another program or file, and then select Next. This option is designed for importing various file types, including .pst files.
4. Select Outlook Data File (.pst). From the list of file types available for import, choose the Outlook Data File format.
5. Type the path and the name of the .pst file you wish to import. You need to specify the exact location and name of the data file saved on your computer or network drive. You can typically use a "Browse" button here to locate the file graphically.
6. Select Next. This advances you to the next configuration step within the wizard.
7. Select the folder that you want to import. Here, you will browse the contents of the .pst file you specified and choose which specific folder(s) or the entire file structure you want to bring into your current Outlook profile.

After completing these steps, the wizard will guide you through final options, such as handling duplicate items and specifying the destination for the imported data within your current Outlook setup, before the import process begins.

For a quick overview, see the steps summarized below: