To update your email address in QuickBooks Desktop, you will need to access and modify your user login profile directly within the application. This process ensures that the email associated with your QuickBooks account is current for notifications and account management.
Step-by-Step Guide to Updating Your Email
Follow these clear steps to change the email address linked to your QuickBooks Desktop login:
1. Access Your Login Profile
- Open QuickBooks Desktop: Launch your QuickBooks Desktop application and open the company file you wish to manage.
- Locate Company Name: Look for the dropdown menu positioned right next to your company name at the top of the QuickBooks window.
- Select Edit Login: Click on this dropdown, and from the options that appear, select Edit Login.
2. Navigate to the Profile Tab
- Open Edit Login Window: A new window titled "Edit Login" will open.
- Go to Profile Tab: Within this window, click on the Profile tab to view your user information.
3. Edit Your Email Address
- Find Email Field: On the Profile tab, locate the field labeled Email address.
- Click Edit: Click the Edit button situated next to the Email address field.
- Enter New Email: A prompt will appear allowing you to input your new email address. Carefully type in the updated email.
- Confirm and Save: Follow any additional on-screen instructions, which may include re-entering your password for security verification. Once confirmed, save your changes.
Quick Reference Summary
For a quick overview of the process, refer to the table below:
| Step | Action | Description |
|---|---|---|
| 1 | Access Profile | In QuickBooks Desktop, click the dropdown next to your company name, then select Edit Login. |
| 2 | Go to Profile Tab | Within the "Edit Login" window, navigate to the Profile tab. |
| 3 | Edit Email | Click Edit next to the "Email address" field, enter your new email, and save. |
Important Considerations
- Type of Email Updated: This process primarily updates the email address associated with your QuickBooks Desktop login and user profile. This is the email QuickBooks uses for official communications, password resets, and account security alerts.
- Why Update Your Email?
- Security: Changing to a more secure or frequently monitored email address enhances account security.
- Account Access: Ensures you receive critical updates and can recover your account if needed.
- Business Transitions: If your primary business contact email has changed.
- Other Email Settings: Be aware that email addresses used for sending invoices, reports, or other customer communications within QuickBooks Desktop are often configured separately in company preferences or specific template settings. The steps above are specifically for your login email.
- Verification: After updating, check your new email's inbox (including spam/junk folders) for any verification emails from QuickBooks. Completing verification steps is crucial for the change to take full effect.
- Troubleshooting: If you encounter difficulties or the options described are not visible, refer to the official QuickBooks Support for further assistance.
