How to check deleted voucher in tally prime edit log?

To check deleted vouchers in Tally Prime, you primarily use the Recycle Bin, not the Edit Log directly. While Tally Prime's Edit Log tracks modifications and creations, deleted vouchers are moved to a specific Recycle Bin from where they can be reviewed and restored.

Locating Deleted Vouchers: The Tally Prime Recycle Bin

In Tally Prime, when a voucher or master is deleted, it is not permanently erased immediately. Instead, it is moved to the Recycle Bin. This feature acts as a temporary holding area, allowing users to review and restore deleted entries if needed. It's the go-to place for verifying what has been deleted.

Step-by-Step: Accessing and Restoring Deleted Vouchers

Follow these steps to access and manage deleted vouchers in Tally Prime's Recycle Bin:

1. Navigate to Gateway of Tally: From the main Tally Prime screen.

2. Go to Display More Reports: Select this option.

3. Select Exception Reports: Choose this from the list.

4. Open Recycle Bin: Click or select "Recycle Bin" from the Exception Reports.

   • Here, you will see a list of all deleted masters and vouchers.
   • You can use filters (e.g., date range, voucher type) to narrow down your search.

5. Restore a Deleted Voucher:

   • From the Recycle Bin list, select the voucher you wish to restore.
   • Press Enter on the selected voucher.
   • Tally Prime will prompt you to confirm the restoration. Accept to move the voucher back to its original location in the books.

Understanding Tally Prime's Edit Log (Audit Trail)

Tally Prime's Edit Log (also known as Audit Trail) is a powerful feature that maintains a comprehensive history of all alterations made to transactions and masters. This includes the date and time of the change, and the user who made the modification.

However, the Edit Log does not typically record a direct entry stating "Voucher X was deleted by User Y." Instead:

• It tracks every creation and alteration made prior to a voucher's deletion.
• If a voucher is deleted, it will no longer appear in the regular reports. Its absence, combined with the presence of previous modifications in the Edit Log, can help in understanding the history of that voucher before its deletion.
• The primary place to check for and restore deleted vouchers is the Recycle Bin.

Accessing the Edit Log

To view the Edit Log for a specific voucher or master:

1. Open the voucher or master in Alteration Mode.
2. Press Alt+K (Company menu) > Edit Log or press Ctrl+L (for specific reports/vouchers where enabled).
3. This will display a chronological list of changes made to that specific entry.

Enhancing Security and Control over Deleted Vouchers

Managing access to the Recycle Bin is crucial for maintaining data integrity and preventing unauthorized restoration or deletion of records. Tally Prime allows you to control who can access this critical area.

Managing Recycle Bin Access

To disallow or restrict access to the Recycle Bin for certain users:

1. Go to Gateway of Tally.
2. Press Alt+K (Company menu) or click on Company.
3. Select Security Controls.
4. Choose User Roles or Types of Security.
5. Select the specific security level or user role you wish to modify (e.g., Data Entry, Accountant).
6. Navigate to the section related to Display / Reports.
7. Locate "Recycle Bin" and set its access permission (e.g., "Full Access," "Create/Alter," "No Access").

By restricting access, you ensure that only authorized personnel can view or restore deleted vouchers, adding an extra layer of security to your financial data.

Best Practices for Data Management in Tally Prime

To effectively manage your data, including deleted vouchers and audit trails, consider these best practices:

• Regular Backups: Always maintain regular backups of your Tally data to ensure data recovery in case of accidental deletion or corruption.
• User Permissions: Implement robust user-level security with clear permissions for different roles to control who can delete, alter, or view specific data, including access to the Recycle Bin.
• Audit Trail Review: Regularly review the Edit Log (Audit Trail) for significant transactions and changes to maintain transparency and accountability.
• Training: Ensure all Tally users understand the difference between permanent deletion and movement to the Recycle Bin, as well as the importance of the Edit Log.

Tally Prime Feature Comparison: Recycle Bin vs. Edit Log