To remove a meeting from your Microsoft Teams calendar, the specific action you take depends on whether you were the meeting organizer or just a participant.
The fundamental steps involve accessing your calendar within Teams and then selecting the appropriate option based on your role.
How to Remove a Meeting in Teams Calendar
1. Access Your Teams Calendar
First, you need to navigate to the calendar section within Microsoft Teams.
- In the navigation bar at the bottom of the window or on the left margin, click Calendar. This will display all your scheduled appointments and meetings.
2. Remove a Meeting You Didn't Organize (Participant)
If you are a participant in a meeting and wish to remove it from your personal calendar, follow these steps:
- Locate the appointment or meeting you wish to remove.
- Right-click on the meeting entry.
- Select Delete from the context menu.
This action will remove the meeting from your Teams calendar only. It will not affect the meeting for other participants or cancel the meeting itself.
3. Cancel a Meeting You Organized (Organizer)
If you are the person who created and organized the meeting, and you want to remove it for all participants, you must cancel it:
- Find the meeting you organized in your Teams calendar.
- Right-click on the meeting entry.
- Select Cancel from the context menu.
Cancelling a meeting you organized will send a cancellation notification to all invited attendees and remove the meeting from everyone's calendar.
Summary of Actions
The table below summarizes the different actions based on your role in the meeting:
| Scenario | Action in Teams Calendar | Outcome |
|---|---|---|
| Meeting You Didn't Organize | Right-click the meeting and select Delete. | Removes the meeting from your personal calendar only. |
| Meeting You Organized | Right-click the meeting and select Cancel. | Cancels the meeting for all attendees and removes it from everyone's calendar. |
Practical Insights
- Notifications for Cancellations: When you cancel a meeting you organized, Teams automatically sends a cancellation notification to all participants, ensuring they are aware the meeting is no longer scheduled.
- Impact on Others: Remember that "deleting" a meeting as a participant only cleans up your own schedule, while "cancelling" a meeting as an organizer has a broader impact on all invitees.
