zaro

How Do You Create a Team Meeting Within a Team?

Published in Teams Meeting Scheduling 2 mins read

Creating a team meeting within Microsoft Teams is a straightforward process that allows you to easily coordinate with your colleagues and external participants directly from your team channel.

Scheduling a Meeting in Microsoft Teams

To schedule a team meeting, you'll utilize the built-in meeting features available within your chosen team. This method ensures all team members have visibility and easy access to the meeting details.

Step-by-Step Guide to Creating Your Team Meeting

Follow these steps to schedule a new meeting within a specific team channel:

  1. Select Your Team: In the Microsoft Teams application, navigate to and select the specific team where you wish to schedule your meeting. This ensures the meeting is directly associated with that team's activity feed and calendar.
  2. Access Scheduling Options: Within your chosen team's channel, locate the "Meet now" button. Next to it, select the dropdown arrow to reveal additional meeting options.
  3. Initiate Scheduling: From the dropdown menu, select "Schedule a meeting". This action will open a new meeting form where you can input all the necessary details for your upcoming gathering.
  4. Define Meeting Details: Fill in the meeting form with essential information such as the meeting title, required attendees (team members are often automatically included if scheduled from a channel), and the desired date and time.
  5. Invite External Attendees: If your meeting requires participation from individuals outside of your immediate team, you can easily add other attendees who are outside the team directly into the invite form. Simply type their email addresses in the "Required attendees" field.
  6. Send the Invitation: Once all the meeting details are accurately entered and confirmed, select "Send". This will dispatch the meeting invitation to all specified attendees, add it to their calendars, and post it within the team channel.

Enhancing Visibility with a Shared Calendar

While not a direct step in the meeting scheduling process itself, adding a shared calendar to your team channel significantly enhances coordination and visibility for all team members. This feature allows everyone to see upcoming meetings and events at a glance, helping to avoid scheduling conflicts and ensuring better attendance. You can add a shared calendar to your team channel as a tab, providing a central hub for all team-related events.