Logging time in Clockify is a straightforward process, and one of the most flexible methods for recording your work hours is through manual time entry. This approach allows you to precisely define your start and end times, or simply input the total duration of an activity.
Logging Time Manually in Clockify
Manual time entry is particularly useful when you forget to start the timer, need to record past activities, or prefer to input time blocks rather than running a live timer. Clockify makes this process efficient, allowing you to add details like project assignments, tasks, and billable status.
Step-by-Step Guide to Manual Time Entry
To add time manually in Clockify, follow these simple steps:
-
Access Manual Mode: Navigate to the Time Tracker page within your Clockify workspace. In the upper right corner, click on the list icon (which typically looks like three horizontal lines or a bulleted list symbol) to switch from timer mode to manual time entry mode.
-
Describe Your Activity (Optional): In the designated field labeled "What have you worked on?", you can optionally type a description of the task or activity you completed. This helps you and your team understand what time was spent on.
-
Add Details (Optional): Enhance your time entry with additional context by optionally utilizing the following fields:
- Mark as Billable: Check this box if the time spent on the activity is billable to a client or project.
- Select Project/Task: Assign your time to a specific project and, if applicable, a particular task within that project. This helps in project management and reporting.
- Add Tags: Apply relevant tags (keywords) to categorize your work further. For instance, you might use tags like "Meeting," "Research," or "Development."
Here's a quick reference for these optional details:
Field/Option Description Example Input Description What you've worked on. Designing UI for Homepage Billable Indicates if the time is chargeable to a client. Checkbox selected/unselected Project/Task The specific project and task the time relates to. Website Redesign / Layouts Tags Keywords for categorization and filtering. #design, #client_call -
Set Time Period: You have two primary ways to specify the time for your entry:
- Start and End Time: Enter the exact start time and end time for the activity. Clockify will automatically calculate the duration.
- Duration: Alternatively, you can directly input the total duration of the activity (e.g., "1h 30m" for one hour and thirty minutes).
-
Save Entry: Once all details are filled, click the "Add" or "Save" button to log your time.
Benefits of Manual Time Logging
Manual time logging offers precision and control, allowing you to correct past entries, account for breaks, and ensure that every minute of your work is accurately recorded, even if you forget to start a timer. It's an indispensable feature for comprehensive time management and reporting.
For more detailed information and other time tracking methods, you can refer to Clockify's official documentation on adding time manually.
