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What is Group Zoom?

Published in Zoom User Management 3 mins read

A Zoom group is a powerful administrative feature within the Zoom platform that enables account owners and administrators to efficiently manage settings and organize users. It serves as a centralized tool to apply specific configurations and streamline user management across an organization.

What Are Zoom Groups?

At its core, a Zoom group is a collection of users within your Zoom account to whom you can apply uniform settings. The primary purpose of these groups is to allow you to turn settings on or off for a group of users in your account. This means that instead of adjusting individual settings for each user, administrators can define a group and apply specific meeting features, security policies, or recording options to all members simultaneously.

Key Functionalities of Zoom Groups

Zoom groups offer two main functionalities that significantly enhance administrative control and user experience:

Centralized Setting Management

This is the most critical function of Zoom groups. Administrators can create groups based on departments, roles, or any other organizational structure, and then configure settings that apply to all members of that group. This ensures:

  • Consistency: All users within a specific group operate under the same set of Zoom policies and features.
  • Efficiency: Reduces the manual effort required to adjust settings for numerous individual users.
  • Compliance: Helps enforce organizational policies and security protocols uniformly across relevant user segments.

User Organization in Contacts

Beyond just setting management, Zoom groups also serve as an organizational tool for end-users. You can also use groups to organize users in the Contacts tab in the Zoom desktop client and mobile app. This feature improves usability by:

  • Simplifying Discovery: Users can easily find and communicate with colleagues who are part of the same defined group.
  • Enhancing Collaboration: Facilitates quick access to internal teams for direct messaging, calls, or impromptu meetings.

How to Manage Zoom Groups

Managing and creating groups in Zoom is straightforward and done through the Zoom web portal.

To manage your Zoom groups:

  1. Sign in to the Zoom web portal with your administrator credentials.
  2. In the navigation menu, click User Management.
  3. Then, click Groups.
  4. From this page, you can see existing groups, or click Add Group to create a new one.

Once a group is created, you can add users to it and then configure the desired settings for that specific group.

Benefits of Implementing Zoom Groups

Utilizing Zoom groups offers several advantages for organizations of all sizes:

  • Streamlined Administration: Automates the process of applying settings to multiple users, saving time and reducing potential errors.
  • Enhanced Security and Control: Ensures that security settings, such as waiting rooms, passcodes, or restricted recording, are consistently applied to specific user segments.
  • Improved User Experience: Organizes contacts, making it easier for users to locate and connect with their colleagues within the Zoom client.
  • Scalability: Allows organizations to grow their user base without exponentially increasing administrative overhead for managing individual settings.
  • Policy Enforcement: Helps in enforcing different Zoom usage policies for various departments or teams, tailored to their specific needs.